About us
Privacy Policy
Data Controller
JWunited Team. Contact: office@jwunited.org
For all privacy-related inquiries, including requests to exercise your data subject rights (see below), please contact us at office@jwunited.org. We do not currently appoint a formal Data Protection Officer (DPO); office@jwunited.org serves as our privacy contact point.
Data We Collect
Functional cookies: jwunitedLang (remembers your language preference, 150 days), legalAcceptanceConsent (remembers your cookie consent choice, 150 days), functionalCookies (stores your cookie preferences, 150 days). These are set only after you give consent through the cookie banner.
Server logs: When you visit jwunited.org, our server automatically records your IP address, the date and time of your visit, the pages you request, and your browser's user agent string. These logs are used solely for security purposes (detecting abuse, attacks, and technical issues).
Email: If you contact us by email, we receive the information you provide in your message (name, email address, message content).
Analytics cookies: If you consent to analytics tracking, Matomo (our self-hosted analytics platform) sets first-party cookies (_pk_id and _pk_ses, 13 months) to understand how you use our website. IP addresses are anonymized at collection time — we never store full IP addresses. If you reject analytics cookies, we still collect anonymous usage data (pageviews, referrers, device type, country) without setting any cookies.
Cookie Inventory
Essential cookies (always active, no consent required): XSRF-TOKEN — CSRF protection token for form submissions, session cookie, set on every page load. JSESSIONID — admin session management, session cookie, set only during admin login. legalAcceptanceConsent — records your cookie consent choice, 150 days.
Optional cookies (require consent): functionalCookies — stores your functional cookie preference, 150 days. enableAnalytics — stores your analytics tracking preference, 150 days. jwunitedLang — remembers your language preference, 150 days. _pk_id — Matomo visitor identification, 13 months. _pk_ses — Matomo session tracking, 30 minutes.
No Cloudflare cookies are set. Cloudflare operates in DNS-only mode (proxy off) — it does not see HTTP traffic, cookies, or visitor IPs.
Legal Basis
Consent (GDPR Article 6(1)(a)): Functional cookies and analytics cookies are set only after you give consent through the cookie banner. You can withdraw consent at any time by changing your preferences in the cookie settings or by deleting cookies in your browser.
Legitimate interest (GDPR Article 6(1)(f)): Server logs are processed for the security and integrity of our website. This is our legitimate interest under GDPR Article 6(1)(f). If you reject analytics cookies, anonymous usage data is collected based on our legitimate interest in improving the website (GDPR Article 6(1)(f)), with no cookies set and no personal data stored.
Retention
Functional cookies: 150 days from your last visit. Server logs: Up to 7 days, then automatically deleted. Email communications: Up to 12 months after your last message, then deleted. Emails with legal or financial significance (invoices, contracts, legal correspondence) are retained for the period required by applicable law.
Analytics data (with consent): 13 months, matching the cookie lifetime. Anonymous usage data (without consent): Aggregated and retained for 13 months. No individual user profiles are created without consent.
Your Rights
Under GDPR Articles 15–21, you have the right to: access your personal data, request correction of inaccurate data, request deletion of your data (right to be forgotten), restrict processing of your data, receive your data in a portable format, object to processing of your data, and withdraw consent at any time. To exercise any of these rights, contact us at office@jwunited.org. We will respond within 30 days.
Third-Party Services
Cloudflare (DNS): Our website uses Cloudflare for DNS resolution. Cloudflare operates in DNS-only mode (proxy off) — it does not proxy HTTP traffic or see visitor IPs. Cloudflare acts as an independent data controller for DNS query data. See Cloudflare's privacy policy at cloudflare.com/privacypolicy for more information.
Hetzner (Hosting): Our website is hosted on servers provided by Hetzner Online GmbH (Germany). Hetzner processes IP addresses and server log data as part of providing hosting infrastructure. This processing is governed by Hetzner's role as a processor under our instructions, for the purpose of maintaining server availability and security. See Hetzner's privacy policy at hetzner.com/legal/privacy for more information.
Matomo Analytics (Self-hosted): We use Matomo, a self-hosted analytics platform, to understand how visitors use jwunited.org. Matomo runs on our own server — no third-party processor is involved. IP addresses are anonymized at collection time. If you consent to analytics cookies, Matomo sets first-party cookies to track returning visitors. If you reject, Matomo operates in cookieless mode, collecting only aggregate pageview data. No personal data is shared with any third party.
Cookie Management
You can manage or delete cookies at any time through your browser settings. Please note that without cookies you might not benefit from all the JWunited platform's functionality. You can check the Help section of your browser for instructions on how to remove cookies.
Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page with the publication date shown above.